Privacy Notice


Due to the GDPR legislation which came into effect in May 2018, we need to provide you with certain details concerning how your personal data will be used and protected.



Ossett Cricket & Athletic Club take the protection of the data we hold about you as a member seriously and are committed to respecting your privacy.  We are a controller of the personal information that you provide to us.  This notice is to explain how we may use personal information we collect and how we comply with the law on data protection and what your rights are.





Names of data controller



Ossett Cricket & Athletic Club



Categories of personal data we collect



·         Name, address, email address and phone number(s)

·         Date of birth

·         Payment details

·         Equality information

·         Emergency contact details




Our sources of personal data


We obtain personal data from:


·         The membership forms

·         Payment transactions







Purposes for which we process personal data – contractual purposes


The Club will collect our member’s and customers’ personal data to manage your relationship with us.  We may use the personal data for:


·         Providing you with core member services, including confirmation of membership, membership card, end of year renewal notice and information about events in the club

·         Setting up an online membership




Purposes for which we process personal data – legitimate purposes



We also process our member’s personal information in pursuit of our legitimate interests to:

·         Provide you with news and updates regarding the events at the Club

·         Respond to and investigate your questions, comments, complaints, concerns or allegations.




Who we share your personal information with


We may be required to share personal information with statutory or regulatory authorities to comply with statutory obligations.  Such organisations include the Health and Safety Executive and the Police.  We may also share personal information with professional and legal advisors for the purpose of taking advice.



Your right to withdraw consent



Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time.  If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.





How we protect your personal information



Your personal information is accessed by the Club’s administration staff only for the purposes set out above.  It is stored by the Club in an electronic format.  Access is password protected and there are firewalls in place to protect against external breaches.  All paperwork records are held in a secure, locked filing cabinet.  Your personal data is transferred electronically into our database which is password protected.




How long we will keep your personal data for



We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected.  We shall retain your personal date for such time as you are registered with Ossett Cricket & Athletic Club as a member.


3 years after you cease to be a member of Ossett Cricket & Athletic Club, we shall delete your data




Your rights in respect of your personal data



You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.




Our contact details



Ossett Cricket & Athletic Club, Queen’s Terrace, Dimple Wells Road, Ossett, WF5 8JT


Email: hello@yourossettclub.co.uk







If you have any concerns or complaints about how we are handling your data, please do not hesitate to get in touch with the Club.  You can also contact the Information Commissioner’s Office.